Minimum standards - Failure to function

Jatinder Singh (South Asia)

Dear District Governors:

Greetings from RI South Asia office!

Congratulations and best wishes for a successful year ahead.

Please find the RI guidelines on clubs failure to function. As you are aware every member club of RI is expected to comply with the provisions of the constitutional documents; failing which action can be initiated against the clubs. Placed below are the relevant extracts from Rotary Code of Policies regarding Club 'Failure to Function' for your kind reference:

2.010.1.  Failure to Function

In accordance with the RI Bylaws, the RI Board is responsible for ensuring that all member clubs of the association are functioning, and defines a functioning club as 

1.  Having paid its per capita dues to Rotary International

2.  Meeting regularly consistent with RI constitutional documents

3.  Ensuring that its members subscribe to a Rotary World Magazine Press magazine

4.  Implementing service projects that address needs in the local community and/or in communities in other countries

5.  Receiving the visit of the governor, assistant governor, or an officer of Rotary International

6.  Maintaining appropriate general liability and directors and officers/employment practices liability insurance as provided in section 71.080. of this Code

7.  Acting in a manner consistent with the RI constitution, bylaws, and the Rotary Code of Policies

8.  Paying its RI membership and district dues without outside assistance

9.  Providing accurate membership lists on a timely basis to the general secretary

10.  Resolving club disputes in an amicable manner

11.  Maintaining cooperative relations with the district

12. Cooperating with RI by not initiating or maintaining litigation against Rotary International, The Rotary Foundation, the associate foundations and the international offices of the RI Secretariat

Each governor shall identify which clubs in the district are failing to function according to the above criteria and report the same on the “Memo of Club Visits” form.  This form shall be submitted to the general secretary.  The general secretary will review the “Memo of Club Visits” and shall annually report to the Board at its fourth meeting which clubs are not meeting the minimum standards for all clubs in accordance with this section.  Rotary senior leaders are also encouraged to report any observations that suggest that a club has failed to function.  (November 2009 Mtg., Bd. Dec. 99)

District Governors can also recommend action against clubs that fail to meet the minimum standards as prescribed above. Such recommendation should be supported by documentary evidences to support the recommendation. Any special efforts taken by the district to assist and support such clubs should also be shared.

Upon receipt of any such notification it is shared with the designated club/s to provide its response in support of their functioning status. All the documentary evidences (including the district's recommendation and the club's response) are evaluated for further administrative processing.

With regards,

Jatinder Singh
Manager Club & District Support SectionRI South Asia Office
Email: Jatinder.Singh @rotary.org

Rotary International Dist. 3170                Minimum Standards for failure to function…Format -1

Name of the Club: __________________________________

Name of the President:_________________________________________
Address: ____________________________________________________________________________
_________________________________________Tel. No: ________________Mob: _______________

Minimum Standards for failure to function	Met with	Not met with	Remarks (Documentary proof)
01. Paid its per capita dues to Rotary International First half dues for ____members…………………. Second half dues for ____members……………….
02. Meeting regularly consistent with RI constitutional documents
03. Ensuring that its members subscribe to a Rotary World Magazine Press magazine Rotary News (No. of Rotarians subscribing)……. Rotary Samachar (No. of Rotarians subscribing).. The Rotarian (No. of Rotarians subscribing)……. Total number……………………………………………	_____ _____ _____ _____
04. Implementing service projects that address needs in the local community and/or in communities in other countries
05. Receiving the visit of the governor, assistant governor, or an officer of Rotary International
06. Maintaining appropriate general liability and directors and officers/employment practices liability insurance as provided in section 71.080. of this Code
07. Acting in a manner consistent with the RI constitution, bylaws, and the Rotary Code of Policies
08. Paying its RI membership and district dues without outside assistance
09. Providing accurate membership lists on a timely basis to the general secreta
10. Resolving club disputes in an amicable manner
11. Maintaining cooperative relations with the district
12. Cooperating with RI by not initiating or maintaining litigation against Rotary International, The Rotary Foundation, the associate foundations and the international offices of the RI Secretariat

Note : Tick mark in the appropriate column against the standard. If any of the standard is not met with please substantiate with documentary proof and also provide evidence what action you have taken to assist the Club to meet the standard.                                                                                             Page 1 of 2

Continuation:                                                                                                                                            Page 2 of 2

As per to the strategic Planning Meet we had at Belgaum we had decided to take support, help from the GSR of the CLUB or / and  Mentor  or / and PDG from the region. If such a meeting was held then you must put the minutes down with signatures of the concerned Rotarians who have helped you and also the President / Secretary of the Club and mail it along with this form.

Certification:

This is to certify that, I have visited the ______________________________________(Club) on _____________________(Date ) at  _______________(Time) at ___________________________
______________________________________________________________(Venue).

_______________Number of members were present out of total strength of ____________members.

     I further wish to state that the President , Rtn. ______________________________ has attended / has not attended the PETS/SETS held at Kolhapur Public School  in Kolhapur on 21^st. and 22^nd April 2012.

    I further wish to state that ______members of the BOD did attend / _______ members of the BOD did not attend the Dist. Assembly held on 26^th, 27^th. May 2012 at Margao, Goa.

    I confirm that I will hold a training programme on (date) _________________ from _____________ to _______________(Timing) at (Venue):_______________________________________________to meet the constitutional requirements with the help of ___________________________________________________(PDG) or / and
Mentor ___________________________________________________________ or / and

Trainer ________________________________________

Any further assistance that you need: ______________________________________________________
_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Signature of Asst. Governor:______________________

                                              Name of Asst. Governor :__________________________

Address of Asst. Governor: _______________________________________________________________________________________________________________________________________________________________________________________Tel. No: (                    ) __________________, Mob: ____________________________
E-Mail: _______________________________________