Applicability of service tax on Rotary International South Asia Office (‘RISAO’), with effect from 1 July 2012

Dear District Governors:

Greetings from Rotary International South Asia Office.

Please find the below message sent to all the current club Presidents, Secretaries and Treasurers for your kind perusal. Kindly inform the clubs in your district that in future they need to pay the service tax @ 12.36% (current prevailing rate) on the membership dues and on other components as mentioned below while making their payments to Rotary International South Asia office.

Thank you and with best regards,

Prasanta Kumar Sahu

Manager Legal
HR & Admin SectionRI South Asia Office
Email: Prasanta.Sahu@rotary.org
Website :www.rotary.org
Tel : (91-11) 4225-0116
Fax : (91-11) 4225-0191 and 4225-0192 _______________________________________
This communication and any files or attachments transmitted with it may contain information that is confidential, privileged and exempt from disclosure under applicable law. It is intended solely for the limited use of the individual or the entity to which it is addressed. You are hereby notified that any use, dissemination, or copying of this communication is strictly prohibited. Thank you for your cooperation

You are requested to visit following link for the latest RI Strategic Plan: http://www.rotary.org/en/aboutus/rotaryinternational/strategicplanning/Pages/ridefault.aspx

25 March 2013 Dear Sir / Madam, Sub: Applicability of service tax on Rotary International South Asia Office (‘RISAO’), with effect from 1 July 2012 Under the Negative List base service tax effective 01 July 2012 regime, the activities of RISAO have been brought within the service tax ambit. Thus RISAO is liable to pay service tax currently @ 12.36% i.e.12% service tax plus 3% cess (2% Education cess and 1% Higher Education cess ) on the various considerations received and collected from the Rotary clubs, with effect from 1 July 2012. This view has been formed by RISAO based on opinion from consultants and discussions with the Central Board of Excise & Customs, Ministry of Finance. Hence, we would like to mention that RISAO will be collecting service tax on the following types of revenues collected and considerations received from Rotary clubs: · Semi-Annual membership dues ( per capita, pro-rata & COL) excluding ‘TR’ magazine; · Reinstatement fee of terminated Rotary clubs; · Recharter fee of terminated Rotary clubs; · Charter fee from new Rotary clubs; · Charter fee for new Rotaract clubs sponsored by the Rotary clubs; · Election Complaint Bond; · Registration fee for convention; · Registration fee for booth-booking; · Other services as may be applicable under service tax ambit from time to time. Rotary clubs are therefore informed that service tax is payable by them effective 01 July 2012 and will accordingly be receiving supplementary invoices or recovery notes pertaining to the service tax payable on various applicable components mentioned above for the period July 2012 and Jan 2013. In future, you are requested to add the service tax @ 12.36% (current prevailing rate) along with all of your payments as mentioned above to Rotary International South Asia Office. This tax will be included on future SAR invoices that Rotary sends to your club. Thank you for your continuing service to Rotary, if you have questions about the service tax, please contact me for more information. Prasanta Kumar Sahu prasanta.sahu@rotary.org

Rotaract - Update information online

Dear District Governors,

Greetings from RI South Asia office

 

As most of you know that Rotary clubs in districts in Zones 4, 5 & 6 hold the credit of sponsoring significant count of Club Sponsored Organizations (CSO) viz. Rotaract, Interact and RCC as compared to any other district in the Rotary world. Each CSO adds to the strength of their respective sponsoring Rotary club by initiating projects and building leaders for the future, hence, they are also known as ‘Partners in Service’.

 

Some of the Rotaract / Interact club members have even joined Rotary clubs and became active Rotarians in the recent past. The combined efforts of these CSO’s adds significant strength to Rotary International as a whole.

 

As per recent report generated through the membership records it has been found that most of the Rotaract clubs in this region have not updated information of their club leadership (President) for last several years and hence seems to be either non-functional or they are not aware of (semi-annually) reporting club leadership to Rotary International.

 

The reporting of club officers of a Rotaract club can be done online using Member Access Portal (MAP) available through RI website www.rotary.org. I am attaching ‘step by step instructions’ of registering and then updating the information online using MAP:

You are requested to share this information with all the Rotary clubs and Rotaract clubs in your respective districts so as the Rotaract club officers are routinely updated (twice every year).

 

Alternatively, following link can also be used by Rotaract and Interact clubs to update information about their current leadership:

 

For Rotaract Clubs:

http://www.rotary.org/en/StudentsAndYouth/YouthPrograms/Rotaract/Pages/Updatecontactinfo.aspx

 

 

For Interact Clubs:

http://www.rotary.org/en/StudentsAndYouth/YouthPrograms/Interact/Pages/Updatecontactinfo.asp

 

 

In absence of related information, the Rotaract / Interact clubs will be considered as ‘Non-Functional’ and can be suspended / terminated by the concerned department at RI World Headquarters.

 

This communication is also being shared with district governors-elect for information and request to follow-up on the missing information and let the Rotary clubs once again know during Rotary year 2013-14 about this compliance.

 

We thank you for your continued support to Rotary International.

 

With regards

AJAY GOYALThis communication and any files or attachments transmitted with it may contain information that is confidential, privileged and exempt from disclosure under applicable law. It is intended solely for the limited use of the individual or the entity to which it is addressed. You are hereby notified that any use, dissemination, or copying of this communication is strictly prohibited. Thank you for your cooperation.

P Please consider your environmental responsibility before printing this e-mail

Step-by-Step Instructions on Member Access for Rotaract clubs

For Rotaract club presidents:

If you are already registered with Member Access, log in via the Rotary Website here:  http://www.rotary.org/en/selfservice/Pages/login.aspx

For first time users:

In order to create an account with Member Access, you must provide your e-mail address to Rotary International by completing the Rotaract update form here:

http://www.rotary.org/en/StudentsAndYouth/YouthPrograms/Rotaract/Pages/Updatecontactinfo.aspx

This is also valid for new Rotaract clubs.

(Please wait at least 72 hours before attempting to log in again).

Once this step is completed, click on “Create Account” and follow the instructions provided.

Here you can add, view, edit and terminate Rotaractors.

Note:

The first time you login, you may find a number of Rotaractors and/or Rotaract Advisers listed who are no longer active. You should confer with your club’s membership records to determine their membership dates and terminate those individuals accordingly.

How to Add a Rotaractor

1.       Once logged‐in, click on Update Membership Data

2.       Click on Add new Rotaractors

3.       Enter all required fields (marked with a red asterisk) as well as all other fields for which you have Information

4.       Click Submit

5.       Repeat this process for each Rotaractor in your club

How to Edit a Rotaractor

1.       Click on Edit Contact Info next to the name of the Rotaractor you would like to edit

2.       Scroll through the options (address, phone, fax, email, website, and language) until you find the field you need to edit

3.       Update relevant fields, and click “Save Changes”

How to Terminate a Rotaractor

1.       Click on Edit/Terminate next to the name of the Rotaractor you would like to terminate

2.       Select the effective date for the field Terminate as of:

3.       Select a termination reason from the required Termination reason drop‐down menu

4.       Click the Terminate button

Important: The RI Board requires you to confirm every six months that the contact information of Rotaractors is up to date by clicking on Confirm Contact Information under Update Membership Data.

Here you can record your meeting details, view/edit mailing address, and add the incoming Rotaract club president.

How to edit Meeting Details

1.       Click on Edit under the Meeting Details Section

2.       Enter all required fields (marked with a red asterisk) as well as all other fields for which you have information

3.       Click Submit Changes

How to view/edit your club’s Permanent Mailing Address

1.       Click on View/Edit under the Club’s Permanent Mailing Address and Contact Information section

2.       Scroll through the options (address, phone, fax, email, and website) until you find the field you need to add or edit

3.       3. Update relevant fields, and click “Save Changes”

How to add Incoming Officers

1.       Click on Add Incoming Officer under the Incoming Officer section. You will be directed to a three‐step process

2.       (Step 1 of 3) Click on the Add button next to the name of the incoming officer

3.       (Step 2 of 3) Click on Add Incoming Officer

4.       (Step 3 of 3) Ensure the start date and end date for the next Rotary year are correct, and click Submit

Here you can contribute to The Rotary Foundation using a credit card.

For sponsoring Rotary club presidents:

Log into Member Access via the Rotary Website here: http://www.rotary.org/en/selfservice/Pages/login.aspx

In your capacity as a president of a Rotary club that sponsors a Rotaract club, you, your club secretary, and executive secretary will have access to Rotaract membership reports.

1.       Click on 

2.       Scroll to the end of the page

3.       Click on Download All Rotaractors or Download All Rotaract Club Officer Information